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Your Local Document Management Experts
We deliver the benefits of digital document management while safeguarding your critical documents from loss, damage, and unauthorized access.
Service Bureau
Streamlining Document Management with Donnegan Systems In-house Service Bureau
Our team offers a comprehensive suite of document management services including advanced scanning, records management, and file conversions. By leveraging cutting-edge technology and in-house expertise, we provide solutions that streamline the handling, digitization, and retrieval of documents. Whether you're looking to digitize paper files or organize complex records, our team is ready to help.
REAL EXPERTS MAKING A REAL IMPACT
Break Free from Outdated Document Management Practices
Project Highlight
The City of Waltham, MA needed to manage vital Water and Sewer Division records. Our team used advanced technology to digitize and organize decades of important information, significantly improving accessibility and efficiency.
Microfilm & Microfiche
Our microfilm and microfiche scanning services convert physical records into high-resolution digital files, enhancing accessibility, searchability, and long-term preservation while reducing storage space and improving data management.
Book & Large Format
Our large format and book scanning services deliver high-quality digital scans of oversized documents and printed books. Our team ensures precise, high-resolution results for improved accessibility, storage efficiency, and long-term preservation, turning your materials into a versatile digital resource library.
Project Highlight
The City of Waltham, MA needed to manage vital Water and Sewer Division records. Our team used advanced technology to digitize and organize decades of important information, significantly improving accessibility and efficiency.
Microfilm & Microfiche
Our microfilm and microfiche scanning services convert physical records into high-resolution digital files, enhancing accessibility, searchability, and long-term preservation while reducing storage space and improving data management.
Book & Large Format
Our large format and book scanning services deliver high-quality digital scans of oversized documents and printed books. Our team ensures precise, high-resolution results for improved accessibility, storage efficiency, and long-term preservation, turning your materials into a versatile digital resource library.
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contact us
Speak with a document management expert today
FAQS
Frequently Asked Questions:
We understand the importance of having quick access to your documents. If you need a specific record after it’s been sent for scanning, simply reach out to us by phone, email, or text. Our team will promptly retrieve the document and either scan it for you or return the physical file. If you're using our cloud storage options, we can also upload the document directly to your secure cloud storage for immediate access.
The time required to digitize your files depends on several factors, including the number of pages, the presence of staples, the complexity of data extraction, and the type of records being processed. Once we assess these details, we can provide a more accurate timeline. Rest assured, our team will work efficiently to ensure your records are digitized as quickly as possible.
Most of our clients store their documents in standard 15-inch bankers boxes (1.2 cubic feet), which typically hold around 2,500-3,000 pages per box. For those using filing cabinets, we estimate an average of 130 pages per linear inch of shelf space. This can help you estimate the total page count before digitization.
After your files are digitized, you have a few options for handling the physical records. Many of our clients choose to have us securely shred the files. Alternatively, we can store the records in our secure warehouse for long-term retention, or return them to your facility if needed.
Once your records are scanned, we offer multiple delivery options. A popular choice is to upload your documents to one of our Cloud-based Document Management services. If you use Microsoft SharePoint, we can deliver images directly to your SharePoint instance. Alternatively, we can provide the files on an encrypted drive or integrate them with your line of business system.
The cost of digitizing your paper files depends on several factors, such as the total number of pages, paper size, document quality, and any data extraction requirements. Additionally, the method of data delivery can influence the overall pricing. We’ll provide a detailed estimate once we assess these factors.
