Transforming Records Management with Donnegan Systems

This blog post showcases the ongoing collaboration between the City of Waltham and Donnegan Systems. When this project commenced, the City of Waltham, MA confronted a significant challenge: organizing and digitizing their essential records from the Water and Sewer Division, some of which dated back centuries. Through the use of advanced technology, Donnegan Systems successfully assisted in categorizing and scanning decades of vital information, greatly enhancing accessibility and efficiency for the city.

To learn more about our Scanning project with the City of Waltham, please click the link below and download our case study.

Partnering closely with the Water and Sewer Division, Donnegan Systems undertook the digitization of historical records dating back to the 1800s, introducing an intuitive indexing system to facilitate swift retrieval of all files. Utilizing state-of-the-art equipment, Donnegan preserved delicate notebooks, blueprints, and reference cards with precision. This initiative significantly streamlined the city’s access to critical data, enabling rapid responses to emergencies.

Acknowledging the specific needs of the Water and Sewer Division, Donnegan Systems developed tailored indexing systems, ensuring every aspect of the project aligned meticulously with the division’s requirements. This customized approach not only boosted operational efficiency but also enriched the overall user experience, equipping Waltham’s staff with intuitive access to crucial information.

During the course of this project, Donnegan invested in an additional advanced book scanner, and equipped themselves to handle diverse materials, from delicate notebooks to weathered blueprints, maintaining the integrity of each item and making it accessible through digital formats. The Donnegan team of storage and scanning experts can help you tackle any scanning project big or small, and will always seek out additional tools or resources necessary to get the job done.

With access to digital archives 24/7, the City of Waltham is ready to confront future challenges with confidence. This scanning project transitioned into a dynamic partnership, marked by continuous collaboration. Donnegan Systems stands prepared to address any scanning and storage challenges, guiding organizations towards the future while also preserving its past.

Here is what you can expect when you work with the Donnegan Systems team:

• High-speed scanning of documents, books, and fragile materials
• Customized indexing and naming structures for easy retrieval
• State-of-the-art equipment for scanning large volumes efficiently
• Preservation-grade scanning to protect historical documents
• OCR (Optical Character Recognition) for searchable digital archives
• Conversion of analog materials into digital formats
• Secure handling and storage of sensitive materials
• Expertise in handling materials of various sizes and conditions
• Seamless integration with existing systems and workflows
• Dedicated support and consultation throughout the scanning process

Interested in learning more? Fill out the short form below and we’ll be in touch!