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4 min read
Need a Vacation from your File woes?
Do you need a vacation from your files and paperwork woes? With services such as Day Forward Document Conversion, Back File Conversion, Offsite, and Onsite Storage, Donnegan Systems is prepared to help you with any storage or document scanning project you have. What’s more is we are backed with over 40 years of experience in the industry, making us the one stop shop for all services and goods related to your file storage needs.
Day Forward Document Conversion:
Donnegan Systems, Inc. offers turn-key scanning solutions both onsite and offsite, which are designed around your unique workflow for real-time processing of records that allows for seamless access. Regardless of which system you may already have in place or what workflow you are accustomed to, our experts can convert digitized files and images to a format compatible with your existing software, or even transition you into a new software platform. All of our services are designed to take the pain out of your daily process and improve your workflow, without any disruptions.
Back File Conversion Services:
Donnegan Systems has a lot of experience doing backfile conversions and can assist you with any file conversion services you need. Backfile conversion is the act of replacing large volumes of documents with digital images. Generally, backfile conversions consist of digitizing volumes of documents with a high-speed scanning method that converts legacy documents into digital images which will then be stored in document libraries. Today, many agencies have records stored on various types of media such as card-stock, maps, microfiche, or microfilm, to name a few. When a particular file is needed locating these records could take hours or days, especially if these documents are stored off-site in another facility. Backfile conversion provides rapid access to these documents in their electronic formats and can save your company a lot of time and money.
Off-site Storage
Donnegan Systems, Inc. can provide archival storage and related services for our clients’ paper files, computer disks, tapes and printouts, microfilm and microfiche, audio and videotapes, films, optical disks, x-rays, blueprints, and more. All information received in our storage facility is bar-coded, indexed and entered into our document management system. If the need to access a document stored in our facility should arise, we are able to retrieve it and get the information to each customer quickly.
Many of our clients who employ our microfilming, scanning, or other services ask us to store their original documents, the master microfilm roll or fiche, as well as copies of the disks we generate as part of their disaster plan. By choosing to move less active records off-site you can reduce operating costs while opening up valuable space for additional active records. Vital records protection is an essential corporate responsibility that can be fulfilled by partnering with Donnegan Systems, Inc.
Interfiling and More:
When the growth of information to be filed is exceeding the capabilities of the record management staff, Donnegan can help. We can provide trained temporary staff to aid our clients’ personnel to perform such functions as drop filing, interfiling, file purges, files pulls and merging of multiple filing systems. Whatever your paper file needs are, we have you covered.
Document Imaging:
When the Record Manager’s overriding concern is accurate retrieval of documents, whether paper or microfilm, and it is necessary that delivery of that document be sent to several users simultaneously, there can be only one answer: Document Imaging. This technology permits paper and microforms to be scanned and indexed (perhaps with several index tags). The scanned image then resides on a computer hard drive or CD and can be made available to all permitted users of the organization’s computer network or, with the appropriate system, over the Internet.
Indexing:
Another specialty service we provide is filming documents as they are scanned for an extra measure of security.
Indexing of the documents may be done on the fly or after the scanning process. While indexing is labor intensive, the process is typically aided by Optical Character Recognition (OCR) software, Intelligent Character Recognition (ICR) software, and utilization of the clients existing database.
Scanning services offered by Donnegan Systems may be carried out at our facilities or, at the client request; they can be carried out, utilizing our trained personnel, scanning equipment and computers, at the client location.
Why Donnegan Systems?
To assure an Imaging system is in top performance it is imperative that all documents be properly scanned and indexed. This is a tall order when one considers all of the documentation that is generated every day. It’s an awesome task when one considers the conversion of backfile documentation. Whether the task is day forward or backfile scanning and indexing, Donnegan Systems can help. With 25 years of experience in the document management and microfilm industries, and with several CDIAs (Certified Document Imaging Architects) on staff, we can accurately design and implement the right system for your business.
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